Local representatives: an advantage or necessity?

Enhancing Road Control Compliance: The Power of Professional Mediation for Transport Companies

Recent discussions indicate a growing focus on increasing road control measures for international transport companies, aiming to ensure stricter adherence to transportation rules and improved monitoring of trucks. While road controls are essential for regulatory compliance and market entry conditions, they often pose challenges for drivers who face language barriers and struggle to fully understand authorities’ requirements, potentially leading to fines and penalties. This underscores the significance of having local representatives to ensure the optimal interaction with authorities.

Challenges in Road Controls for Transport Companies

Move Expert’s remote legal assistance service, “Control Assist,” has revealed internal statistics demonstrating that in 60-80% of managed control cases, drivers inaccurately communicated control issues to their employers. In this case, achieving transparent road controls becomes a formidable task without effective support. Misunderstanding control needs or the nature of the problem can prolong controls to an entire day or even longer due to inaccurate interpretations.

Another issue arises when companies have limited familiarity with specific national legislations, especially in countries where they have minimal operations. Up to 20-30% of controls cases in such countries involve companies being unaware of certain regulations due to discrepancies between countries’ legislations, causing challenges in providing necessary documentation or taking required actions.

Moreover, it is no secret that transport companies often encounter contradictory control practices. Authorities may request documents or information that is not typically required for road controls, or fines may be imposed solely based on drivers’ comments without involving the companies directly. 

As a result, more and more transport companies are recognizing the importance of having a local representative in each host country. These representatives play a vital role in facilitating competent legal mediation between inspectors and the companies they represent. While it is no longer a mandatory requirement, having a dedicated representative has become a significant advantage for internationally operating transport companies and can even be considered a necessity to avoid fines.

Power of professional legal mediation 

Legal mediation revolutionizes the handling of road control issues. By engaging a trained mediator, transport companies and regulatory authorities can have productive discussions, share information, and collaboratively work towards mutually acceptable solutions. This streamlined approach enables faster conflict resolution compared to traditional litigation methods, allowing transport companies to promptly address issues and focus on their core operations.

Through embracing mediation, companies can efficiently resolve conflicts, reduce costs, maintain positive relationships, and find tailored solutions. The confidential nature of mediation ensures privacy and fosters trust between the parties involved. As transport companies navigate the complexities of road controls, legal mediation provides a valuable tool for effective dispute resolution while allowing them to remain focused on their core business operations. Thus, seeking professional assistance during controls becomes a logical choice. 

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